Frequently Asked Questions- Profile EMR OUD Form

How can I get access to the QI Environment on Profile EMR?

If you do not have access to the QI Environment on Profile EMR, please email Cole Stanley at cole.stanley@vch.ca to gain access.

I can't edit the prescription form once it is created on Profile EMR?

After saving and printing, the prescription forms cannot be edited. This allows us to say that they are true duplicate copies. If you made a mistake and have to shred a prescription you made, or you need to make a correction, that means just like with the paper pads, you have to just create a new prescription form. You can then delete the incorrect prescriptions from where they are attached in the encounter note.

Do I have to fill out the entire form every time I used it?

No. The form does not require you to fill out all fields. We encourage you to use the form in a way that is most convenient to you and your team.

Can nurses use the OUD Form too?

Yes! Please encourage the use of the OUD Form in Profile EMR by both physicians and nurses

Can you explain what "stable dose date" means and is it imperative to fill it out?

We were having trouble figuring this out for ourselves, and it turns out that this is likely too nebulous a thing to include, so I suspect it will be removed from the form. The idea here was that we wanted to get people to a dose where they are clinically stable, and do this faster through changes in a QI approach. Don’t worry about this field for now. In general, only use the fields of the form that your team will find useful, and ignore the rest (or ask why they might be useful).

We can’t seem to fill out the text box that says “last checked”

The “last checked” isn’t a fillable field, rather it will show the last date on which the particular item was checked. No need to fill this one in.

Does the PROMIS Quality of Life scale have to be filled out by the client with each OUD form?

Again, we want teams to use this feature in a way that seems appropriate and useful for them, without creating too much extra work. It may be appropriate to do this on new clients and once for everyone, then try to repeat closer to the end of the Collaborative. If not completed for everyone, there will be the option of using sampling to get our outcome measures on this. That being said, it is a quick form to complete and may be something that could be added into the triage process.

Frequently Asked Questions- Monthly Reports

Where can I find the Excel and Narrative Reporting Tools?

The Excel and Narrative Reporting Tools, due the last Thursday of each month, can be found under “Reporting Tools” at http://stophivaids.ca/boost-tools-resources/.

We don't have all our data collected, should we still submit?

Yes! Each team will have variability in the metrics they are reporting on. Please fill in as much information as you can, and be sure to use the Narrative Report to document your progress.

Frequently Asked Questions- Other

What is the listerv?

A listserv is an electronic mailing list that provides a convenient method of disseminating information to or soliciting information from Collaborative participants. Any and all messages posted on the listserv are forwarded to all subscribers. Please use the listerv to send information you think everyone can benefit from. Our listserv is BOOSTCOLLABORATIVE@STOPHIVAIDS.BC.CA.

Where can I find the Change Package and Guide to Measurement?

The Change Package and the Guide to Measurement can be found under “Technical Documents” at http://stophivaids.ca/boost-tools-resources/.